Approving Events

Event Approvals are a way of assuring that events are approved by someone before they are displayed to the general public.

The authority to approve events is a permission that can be assigned to Users or Groups. To assign this permission, use the Manage Security Dialog, or the Manage Security Wizard.

If you do not want to use Approvals, make all Users Approvers (or have Events are approved when entered), or have no Users as Approvers on the calendars.

The following rules apply when a new event is created:

• If there are no assigned Approvers, the item will be marked as approved.
• If the User has Approver permission, the event is automatically marked as approved.
• If someone is not an Approver but has Events are approved when entered permission, then the event will be added to the calendar with an approved status.
• If there are assigned Approvers and the User does not have Events are approved when entered, then that event will be pending approval.
• If an event has not been approved, the system configuration controls whether it will be displayed on calendar view pages.
• When an Approver approves or denies a request, an EMail notification is sent to the requester. Other Approvers will receive a CC copy of the message. There are some options in User Preferences to control message sending.
• If the Approver has the Take ownership of events this user or group approves permission, the owner of a calendar event will then be changed to be the Approver.
• If a User has the Mail approvers when this user or group edits an event permission, then the calendar Approvers will be notified when the event is edited.
• If a User has the Edit events created by others permission, they can edit events created by other Users.

Approval Screen

• If you are not sure if the event should be approved, leave the default option of Defer Decision selected. No action will be taken.
• To approve a request, select the Approve option to the right of the event name.
• The comments box can be used to communicate additional information back to the event creator.
• You can approve or deny multiple events at one time.
• Once you have marked the events you wish to process, click on the Save Changes button.
• When events are approved or denied, a Notification message is sent to the requester. If the request is denied, then the event is deleted.